Administrative Secretary – Dublin 6

Administrative Secretary - Dublin 6

  • Full Time
  • Dublin 6

Additional Information


Salary: €30-33k

Location: Dublin 6

Contract type: Full-time

Job Activities

Our client, a Patent and Trademark business is seeking to hire an individual to support a Trademark Attorney.  The role will involve accurately and thoroughly preparing and filing trade mark applications, reviewing, reporting and responding to trade mark related documents filed and received from local & foreign government offices and associate firms.  The ideal candidate will have the ability to follow instruction carefully and accurately, complete assignments in a timely manner, and to work both cohesively within a team environment but also independently as necessary.

Key Duties:

  • Secretarial support, in particular with digital dictation, editing and Dictaphone typing.
  • Ensuring physical files are kept up-to-date and orderly.
  • Preparing official documents and completion of online forms.
  • Entering, updating and maintaining information on specialised database systems.
  • Using a variety of internal and external software packages, including Microsoft Word, PowerPoint and Excel to produce correspondence, documents, presentations, records and spreadsheets, as required.
  • Manual and electronic file creation, maintenance and closure.
  • Preparing invoices, including obtaining purchase order numbers where required.
  • Issuing reminders to clients of outstanding requirements/deadlines.
  • Assuming responsibility for accuracy of all outgoing correspondence.
  • Assisting Attorney with managing incoming correspondence.
  • Monitoring of deadlines in conjunction with Attorney.
  • Assisting in the training of new employees as requested.
  • Periodic Reception cover.


*NB: All applicants CVS will be reviewed and should your skillset match our client’s requirements, we will contact you via email / mobile.  We are also happy to consider you for other open opportunities within Firstaff.  If however, you object to us holding your data on file, please acknowledge via email by return.

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Mary O’Rourke

Senior Recruitment Consultant

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