Position Overview:
We are seeking a detail-oriented PO/Transportation Management System (TMS) Specialist to join our Group Global Supply Chain team within the defense industry. You will play a critical role in ensuring efficient and compliant purchase order (PO) processing and transportation management through our TMS. This role requires a strong understanding of both procurement processes and TMS functionalities, with a commitment to accuracy and timeliness.
Key Responsibilities:
- Process purchase orders (POs) accurately and efficiently within the established timelines, ensuring adherence to company policies and contractual terms.
- Manage PO amendments and revisions, communicating changes effectively with suppliers.
- Utilize the TMS to create and manage freight shipments, selecting optimal carriers and routing based on cost, speed, and security requirements specific to the defense industry.
- Track shipment progress within the TMS, monitoring for delays and potential issues.
- Manage and resolve transportation discrepancies, ensuring timely delivery of goods according to PO specifications.
- Generate reports on PO and transportation activities, providing valuable insights for supply chain optimization.
- Maintain accurate and up-to-date records of POs, freight documents, and shipment data within the TMS.
- Collaborate with internal teams (procurement, logistics, finance) to ensure smooth PO and transportation execution.
- Stay up-to-date on defense industry regulations and compliance requirements impacting POs and transportation.
Qualifications:
- Associate’s degree in Logistics, Supply Chain Management, or a related field (Bachelor’s degree a plus).
- Minimum 2-3 years of experience in purchase order processing and/or transportation management.
- Proven experience working with a Transportation Management System (TMS).
- Strong understanding of procurement processes and best practices.
- Working knowledge of international trade incoterms (e.g., Incoterms 2020) is a plus.
Competencies:
- Process Expertise: In-depth understanding of PO processing procedures, TMS functionalities, and defense industry specific requirements.
- Accuracy & Attention to Detail: Highly meticulous with a commitment to error-free data entry and recordkeeping in the TMS.
- Analytical Thinking: Skilled at analyzing shipment data to identify trends and potential issues for improvement.
- Problem-Solving: Ability to identify and resolve discrepancies in POs and transportation logistics.
- Communication & Collaboration: Excellent communication and interpersonal skills to collaborate effectively with internal and external stakeholders.
- Technical Skills: Proficiency in Microsoft Office Suite and experience with relevant TMS software.
- Compliance & Regulations: Understanding of defense industry regulations and their application to POs and transportation.
- Time Management: Ability to prioritize tasks, meet deadlines, and manage workload efficiently.
- Adaptability: Can readily adapt to changing procedures and learn new technologies within the TMS.
*NB: All applicants CVS will be reviewed and should your skillset match our client’s requirements, we will contact you via email / mobile. We are also happy to consider you for other open opportunities within Firstaff. If however, you object to us holding your data on file, please acknowledge via email by return.*
Contact
Paul Dooley
Managing Director
- paul@firstaff.ie
- +353 1 679 7766
-
Firstaff Personnel Consultants
85/86 Grafton Street
Dublin 2
Ireland